Minutes of the Town Council meeting
held on Thursday 5th April 2007 at 7:30pm
in the Annexe Thirsk & Sowerby Town Hall.
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Present:
Cllrs J. Marshall (Chair), D. Adamson, C. Hesmondhalgh, J. Jackson, R. Mallett, C. Pack, F. Roberts, A. Robinson, J. Watson, I. Noble (“Darlington and Stockton Times”), PC Kevin Brookes (North Yorkshire Police), Ms Sue O’Neil, Ms Helen Tattersall and Ms Thomasin Turner (Environment Agency), 7 members of the public and the Clerk
Apologies:
Cllr A. Morton (another commitment); accepted.
PC Brookes was only able to stay for a short time and it was therefore agreed that Item 3 be dealt with before Item 2.
Police Report
A letter had been received from the Riverside Mews Residents and Owners Group expressing concern at recent damage in Mill Gardens and youths congregating there. They ask that the Town Council support their application to HDC for a CCTV camera to be installed on the side wall of the shop on the corner of Millgate and Riverside Mews. They advised that the owner of the property is in agreement with it being sited there and The Riverside Mews Residents and Owners Group would bear the running costs of such a camera. PC Brookes advised that he has spoken to Sgt Frank about this and the police are happy to support the request for an additional camera. He advised that having it positioned on a building is a cheaper option that having it mounted on a pole. PC Brookes advised that the silt under the bridge forms a shortcut for youths to get away. He said that police patrols will be stepped up in that area and asked that anyone who experiences problems gets in touch with the police.
Cllr Roberts asked whether all the existing CCTV cameras are in use or whether there would be one that could be better used in Mill Gardens and PC Brookes said he would need to consider this very carefully. Cllr Robinson pointed out that some time ago a review was done and it was intended to put a camera at the end of Millgate, but this was cancelled due to lack of resources. It was pointed out that the Residents require a new camera, but for it to be run in place of an existing camera if there is one which is not required.
Proposed Cllr Jackson, seconded Cllr Watson that the Town Council support the Riverside Mews Residents and Owners Group’s request for a CCTV camera, either an additional one or one moved from another site whichever was felt to be necessary; agreed.
Proposed Cllr Watson, seconded Cllr Mallett that Standing Orders be suspended for ten minutes to allow the members of the public to speak; agreed.
Open Forum
A member of the Riverside Mews Residents and Owners Group spoke, expanding on the letter and the request for a CCTV camera.
Another resident of Thirsk expressed the view that dispersal orders were required. This had been brought up with ACC Collins and Inspector Sanderson at the meeting
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in January. Cllr Marshall said this would be chased up and Inspector Sanderson will be asked if we can have a public meeting.
Proposed Cllr Watson, seconded Cllr Roberts that Standing Orders be reinstated; agreed.
Proposed Cllr Marshall, seconded Cllr Watson that we ask Inspector Sanderson if we can have a public meeting with her and, if necessary, ACC Collins; agreed. Cllr Marshall pointed out that we have taken up the question of the silt under Millgate Bridge with the County Council, both on grounds of flooding and also public order and environmental health grounds. The County Council are denying responsibility, but we are continuing to press. PC Brookes advised that PC Pears and Sgt France are looking at an on street drinking ban.
Talk/question and answer session with representatives of the Environment Agency
Cllr Marshall welcomed Ms Sue O’Neil, Ms Helen Tattersall and Ms Thomasin Turner from the Environment Agency to the meeting. Cllr Marshall said we are very disappointed to hear that the Thirsk Flood Alleviation Scheme is not to be considered until 2010. Ms O’Neil explained that the Environment Agency receives a national allocation of money from Defra and from this they fund all the flood alleviation schemes. The allocation for this year is £436m, of which £35m is allocated to the area which includes Thirsk. This is then divided between capital and revenue and there is £15m to spend on capital projects. Ms O’Neil said that two main reasons for more flood requirements are climate change and a greater understanding of flood risk. Flood alleviations schemes are based on a priority scoring system of Defra and Ms O’Neil gave details of this saying that Thirsk has a score of 21 and to get funding for a scheme in this financial year a score of at least 31 is required. She advised that £10K has been spent in Thirsk on improvements to the telemetry equipment which will improve the flood warning services to over 200 properties. She assured the meeting that a Flood Alleviation Scheme for Thirsk remains the long term plan.
Cllr Robinson enquired whether there was any money available from other external sources, such as European funding, but Ms O’Neil said that, as a government department, they cannot apply for such funding as all their funding comes from Defra. Cllr Roberts referred to the silt under Millgate Bridge and Ms O’Neil said it is the responsibility of the County Council to clear this and the Environment Agency are talking to them. She said that removing the silt would allow more water to pass on. Cllr Jackson pointed out that flooding has been our priority for a long time. He pointed out that we have had several meetings with the Environment Agency etc, but nothing appears to have been done. Ms O’Neil said they will continue to press for the money to do it. Cllr Marshall expressed concern that they are not even going to review the scheme until 2010 and said that letters on this were sent to our MP but not to the Town Council. She felt the Environment Agency have let down the people of Thirsk. Ms O’Neil explained that the Environment Agency put in bids each year for all the places in Yorkshire which are at risk of flooding. They are going to try and review the economics of the scheme and see if it can be higher on the scoring system.
Cllr Adamson said that years ago the river was dredged regularly. However, Ms O’Neil said she would not recommend this – the Environment Agency does not
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dredge apart from in places where it is required to do so for navigation purposes. She said they have enforcement powers if someone has blocked the river, but only going back six years. She asked that anything of this nature be reported to the Environment Agency. Cllr Jackson referred to the storage of water out of the town and the acquisition of land for this. He asked if this came out of the same money. Ms O’Neil felt it may be possible to get some external funding towards this.
Cllr Robinson said that people in Thirsk, particularly those who are affected by flooding, want to see some interim work done on the river and he felt it should be dredged as this would make more room for the water. Ms O’Neil said that dredging only defers flooding for a very short time and within a further short time it would have re-formed itself. Cllr Roberts referred to Hambleton’s plan for a flood storage area near to Thirsk pointing out that if this were to go ahead the appropriate landowners would need to be asked.
Proposed Cllr Mallett, seconded Cllr Roberts that Standing Orders be suspended for ten minutes to allow the members of the public to speak on the subject of the Thirsk Flood Alleviation Scheme; agreed.
Mrs Penson advised that she would not wish to see town centre defences e.g. walls etc. She pointed out that Thirsk has only flooded twice since 1931. She urged the Environment Agency to do everything possible to have the silt under Millgate Bridge removed as this encourages youths to congregate there. She felt that more trees were needed as natural ways to keep the silt back. Ms O’Neil advised that Defra are trialing a grant system to help people protect their properties from flooding and have put in a bid for money for this. Ms Turner advised that the Environment Agency’s maintenance team will be clearing any trees, branches etc out of the river within the next two weeks.
Mr Ogleby expressed the view that properties should not be built alongside the river and Ms O’Neil said the Environment Agency would try and dissuade people from building there. She said they are consulted on such developments and they need to be convinced that building in a particular areas is not going to cause flooding problems for anyone else.
Proposed Cllr Watson, seconded Cllr Roberts that Standing Orders be reinstated; agreed.
Cllr Marshall asked what we can do and Ms O’Neil assured her that the Environment Agency will continue to pursue the Thirsk Flood Alleviation Scheme. They will clear the trees, branches etc out of the river and will talk to external fund advisors to see if they can come up with any ideas. They can provide technical advice for people who want to look after their own properties. They recommend that people sign up to Flood Line.
Cllr Marshall thanked the representatives of the Environment Agency for attending the meeting.
Minutes of the Meeting held on 19th March 2007
Proposed approved Cllr Watson, seconded Cllr Hesmondhalgh; agreed.
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Matters Arising from the Meeting held on 1st March 2007
P115 Developments in flood risk areas; letter sent to HDC asking whether flooding implications were taken into account when planning permission for such developments was granted.
P116 Wheeliebins on St James’ Green; they were moved off the Green, but are now back there. Cllr Marshall advised that she is taking up the matter with John Proud at HDC.
P116 Drain next to the bus shelter: reply received from Clive Thornton advising that the Yorkshire Water work in the Market Place has delayed this, but the gulley should be fixed before Easter. It was noted that this has not been done and it was agreed that a letter be sent to Steve Quartermain with a copy to Dave McGloin at HDC.
P116 Roses Yard; the snagging list has been given to Bikers.
P116 Drains on the footpath on Millgate; Cllr Marshall advised that she had tried to contact Nigel Smith of NYCC about this.
P116 Yorkshire Water work in the Market Place; work still ongoing.
P116 Meeting with Stan Roocroft of the York and North Yorkshire Playing Fields Association; awaiting his letter confirming his recommendation that the Holmes play area should not be fenced off from the river.
P117 Crack Willows on the river bank opposite Riverside Mews; no success with establishing ownership via the Land Registry – will try again.
P117 Steads Yard; resurfacing works ongoing.
P117 Opening times of the public conveniences; letter of objection sent to HDC.
P117 Pollarding of eight trees in Mill Gardens; done.
P117 List of outstanding items given to the County Council; nothing further from Nigel Smith. Cllr Marshall had contacted him, but no reply, will try again.
P118 Yellow box at the end of St. Mary’s; letter about the crossing included in correspondence.
P118 Sand under Millgate Bridge; copy letter from the Environment Agency to Eddy Hayward at the County Council received. This advises that the clearing of the silt is the responsibility of the County Council.
P118 Hambleton Drive traffic calming; completed.
P118 Repainting “Keep Clear” on the road near Mallard Cottage, Riverside Mews; done.
P118 Emptying bins on Carrs Field; reply received from John Proud of HDC advising that this will be done.
P118 Glass in the window of the Town Clock; now fitted.
P118 Painting mileposts and roundel on Castle Garth; one quote received. Further quote(s) to be obtained.
P119 Millennium Green; John Proud of HDC is to remove the branches from the ditch. Chris Amy has been asked to tighten up the chains on the play equipment.
P119 Steads Yard; resurfacing work in progress.
P119 Parking on pavements on Picks Lane and Castlegate; reply received from Nigel Smith of NYCC advising that he will investigate both of these.
P119 Fencing alongside the public footpath near The Crescent; this has now been repaired.
P119 Interpretation Boards; these are all now in place.
P120 Seat Tenders; letters sent.
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From a previous meeting: Licence for Tree Planting on Long Street; reply now received from the County Council requiring details of the type of tree we wish to plant to replace the flowering cherry tree which died. Proposed Cllr Marshall, seconded Cllr Robinson that a pink flowering hawthorn be planted; agreed.
Cllr Marshall advised that, because of time constraints caused by the Easter weekend, it will not be possible for the minutes and other paperwork to be sent out by the due date. Therefore the agenda for the next meeting will be sent out next week by the due date and the minutes and other paperwork will follow by the end of the week.
Cllr Marshall pointed out that the Town Council meeting on 3rd May is on the same day as the District and Parish Council Elections and she asked whether Members felt the meting should go ahead on this date. Cllr Roberts suggested it be deferred. Agreed that a decision on this be deferred until the next Town Council meeting.
Correspondence
HDC – Order re Temporary Road Closure on Good Friday (6th April 2007) from 9.30 –11.45 a.m. for the Procession of Witness; noted.
HDC – Order re Temporary Road Closure on Saturday 22nd April from 2.30 – 4.30 p.m. for the Vale of Mowbray Scouts St. George’s Day Parade; noted.
NYCC re Essential Maintenance Works on A19 at the Thircon roundabout to be carried out overnight on 29th/30th March; now done.
NYCC – details re proposed Puffin Crossing near the McCarthy and Stone development, Long Street, Thirsk; noted. It was mentioned that there is still advertising signage on the McCarthy and Stone development. It was felt this had only been approved for a restricted time; to be checked.
HDC – transfer of the land at the Salem Chapel to the Town Council. Proposed Cllr Watson, seconded Cllr Roberts that the Town Council takes on the piece of land in question on the terms outlined in the E mail from Tim Wood at HDC; agreed.
HDC – development at The Old Brewery, 93 Long Street. Letter from HDC advising that in lieu of the provision of a public open space within this development, the applicant is prepared to transfer the piece of land next to the Picnic Area. A commuted sum (still to be calculated) will be provided by the applicant for maintenance of the land. Proposed Cllr Watson, seconded Cllr Hesmondhalgh that the Town Council accepts this piece of land on the proviso that it is handed over in a tidy condition and with adequate fencing between it and the moated site; agreed.
Thirsk Community Woodlands Group enclosing plans re proposed planting at South Dowber Lane. Agreed that the congratulations and thanks of the Town Council be passed to the Woodlands Group.
HDC re Children and Young People’s Play Strategy; noted.
Smith of Derby re annual service agreement for Town Clock giving details of a discount which can be applied if we commit to a Service Agreement for a period of 3, 4 and 5 years; to be looked at further as the terms outlined in the letter are not clear.
Mrs D. Miller – report of vandalism in the Picnic Area; noted.
NYCC – advising that their contribution for the grasscutting in 2007 will be £3,052.34.
Mrs Ruth Judge of Scarborough – congratulating the volunteers on the excellent job with planting in the town; a copy to be passed to Thirsk in Bloom.
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Press release from Mike I’Anson advising that there is to be a litter pick of the Millennium Green and Tranmire Ditch on 14th April. It was agreed that volunteers should not go into the ditch; M. I’Anson to be advised.
NYCC re Local Bus Contracts; noted. Cllr Watson hoped that there will be low floor easy access vehicles as they say.
HDC – Street naming and numbering advising that the developer of the land at the former Salem Chapel is proposing to name the properties “Chapel House, Nursery Gardens”. Proposed Cllr Adamson, seconded Cllr Marshall that this be named either “Salem Chapel House” or “Salem House”; agreed
In view of the time, it was agreed that Items 7 and 8 be deferred until the next Town Council meeting.
Other Items of Interest and Information
Planning Application for works to Millgate Car Parks. Cllr Roberts explained that this will create a further 27 spaces in the car park. Some spaces will become 3 hour parking and some will remain as all day parking. There will be some all day parking in Nursery Gardens car park. Cllr Roberts advised that the Planning Committee has recommended that this be approved. Cllr Watson was concerned about how many spaces in Millgate car park will be restricted to 3 hours.
Cllr Marshall advised that she has received a request from Revd Paul Rathbone to plant willow trees on The Holmes on behalf of Christian Aid; agreed.
The meeting closed at 9.45 p.m.
Minutes of the Town Council meeting
held on Monday 16th April 2007 at 7:15pm
in the Annexe Thirsk & Sowerby Town Hall.
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Present:
Cllrs J. Marshall (Chair), D. Adamson, C. Hesmondhalgh, R. Mallett, A. Morton, C. Pack, F. Roberts, J. Watson, I. Noble (“Darlington and Stockton Times”) and the Clerk
Apologies
Cllrs J. Jackson (away), A. Robinson (work commitments), County Cllr Dadd; accepted
Minutes of the Meeting held on 5th April 2007
Proposed approved Cllr Adamson, seconded Cllr Hesmondhalgh; agreed.
Police Report
Apologies had been received from Inspector Sanderson who did not have an officer available to attend tonight’s meeting.
Cllr Hesmondhalgh reported that the mini motorbikes are back on Dowber Lane and on the field. She has asked any residents who are disturbed by these to report it to the police. The Town Council will also report it.
Reports
County Councillor
In the absence of Cllr Dadd, Cllr Adamson reported that following on from the visit of representatives of the Environment Agency to the last Town Council meeting both the Environment Agency and the County Council are denying responsibility for the silt under the bridge and Cllr Dadd is chasing both organisations regarding this. Cllr Adamson said that Cllr Dadd has requested the Town Council give consideration to paying for the lighting to be put on Castle Garth. Cllr Watson stated that she was reporting on this later on the agenda. Cllr Watson pointed out that work has now started again on the mini roundabout on Station Road and she felt it is now worse than before; to be reported to the County Council. Cllr Adamson questioned the need for a roundabout at this location.
District Councillors
Cllr Marshall advised that she had spoken to Cllr Robinson and he had nothing to report.
Cllr Adamson reported that at the last Council meeting there had been a presentation by the Cabinet spokesperson on housing. Also at that meeting there was the presentation of the long service awards, one of which was presented to Cllr Marshall who had completed 16 years as a District Councillor. Cllr Adamson reported that out of 238 district councils the amount levied by HDC was the third lowest when excluding the parish precepts and the second lowest including the parish precepts.
Cllr Marshall reported that she had attended the last Council meeting at which four long service awards had been made. She was extremely proud to have represented Thirsk for 16 years. She advised that, although she is not standing for the District Council this time, she intends to keep up with other things in the town. Cllr Watson expressed thanks to Cllr Marshall and the other Members of the District Council for all their hard work. Cllr Marshall said she felt it was a great shame about the number
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of uncontested District Council seats in this year’s elections and Cllr Adamson pointed out that this also applies to parish council elections.
Open Forum
No members of the public present.
Matters Arising from the meeting held on 19th March 2007
P121 Signs on Hambleton Place/Drive; following the installation of the traffic calming the children’s drawings are now on the signs. Cllr Marshall said that there was usually a presentation to the young people who had completed the drawings. She was not aware if this was to occur.
P122 Speed Matrix on St. James’ Green; reminder sent to ACC Collins, copied to Inspector Sanderson. It was pointed out that the Hambleton Safety Partnership also has speed matrix equipment.
P122 Hambleton Citizens Advice Bureau; letter of thanks for donation received.
P122 List of items requiring attention by NYCC; draft letter received from Nigel Smith giving the up to date position. This is to be checked against the list to see if all outstanding items are included. Councillors were disappointed that no timescale for works has been given.
P122 Request by Ladies’ Chamber of Trade to put Christmas lights on the toilet block in the Market Place; they are to be asked for clarification as to which part of the building they refer to.
P122 Parking between bollards on the grassed area at Millgate; nothing further regarding the fencing as yet. One of the bollards appears to have been hit by a vehicle.
P122 Installation of water pipe at the Cemetery; another reminder given to Martin Swift.
P122 Thirsk EngAGE project; Cllr Marshall reported that a meeting had been held on 12th April to firm up the programme that is to be published. Details of extra small events (if any) can be put out on flyers. They thanked the Town Council for their donation, most of which is being spent on publicity.
P123 Resurfacing of Steads Yard; this is almost finished. The tarmacing at the end leading to Chapel Street is to be carried out on Wednesday.
P124 Richmond and Hambleton Furniture Store; letter sent asking them to come and talk to us.
P124 Revised Model Code of Conduct; no representations were received from Councillors and therefore no comments were sent in. Cllr Adamson pointed out that the revised Code comes into effect on 3rd May 2007 and therefore the new council will be bound by it.
P124 Thirsk Royal British Legion Band; letter of thanks received for the Town Council’s donation which covered the cost of the Majestic Brass workshop.
P124 Uruguay; Cllr Marshall advised that the invitation to Uruguay is now for October.
P124 TRI – Thirsk and Villages Conference; Cllr Marshall drew the attention of the Council to this event which is to be held on 18th April. Cllrs Marshall and Watson, representing the Plaques and Interpretation Boards Working Party, are doing a display.
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P125 Development of the Bridge Garage site; the planning application for this is now in the Town Council Office.
P125 Extension to Millgate car park; Clive Thornton of HDC advises that they will avoid the summer months when carrying out this work. It will either be completed before the start of the summer, or, more likely, will be left until September. Concern was expressed at the length of time this has taken and it was agreed that a letter be sent to Steve Quartermain pointing out that it has taken so long, that the extra spaces are very necessary, particularly in the summer months, and asking that it be done before the peak season, avoiding Bank Holidays.
P125 Problem solving group on Castle Garth; Cllr Watson advised that it is intended to have some security lighting on Castle Garth and agreement has been reached for it to be attached to a building. A quote has been received for the light and the group is liaising with PC Brookes as to the best type of light to have. The installation cost has been donated. It is estimated that the running cost of such a light will be around £100 per annum and Cllr Watson said the group would like to know whether the Town Council would be prepared to meet this cost. Proposed Cllr Hesmondhalgh, seconded Cllr Roberts that the Town Council would pay the running costs of this light; agreed.
Finance
Accounts for Payment
Cllr Marshall pointed out that five of the invoices listed relate to the Interpretation Boards. The Plaques and Interpretation Boards Working Party has approved all the payments apart from the invoice from Rany which has only recently been received and which they will agree later. However, she asked that pending this the Council approve it for payment.
Proposed Cllr Morton, seconded Cllr Watson that the following accounts be approved for payment; agreed:
Hollin Barn Nurseries – planting White Mare roundabout £302.00
Thirsk Museum- sending info to Uruguay re Hannah Packer £4.99
YLCA membership £575.00
YLCA – Membership of Association of Burial Authorities £65.00
York and North Yorkshire Playing Fields Association –
Subscription 2007/08 £35.00
Allianz Cornhill – insurance premium £3,316.30
Mick Hancock – watering for Thirsk in Bloom £116.00
HDC – Rates of Town Council Office, May 2007 £53.00
Thirsk and Sowerby Town Hall – Room Hire, Jan-Mar 2007 £147.00
D.E. Adamson – hosting service of Town Council website £107.97
Quality Garden Care – work to White Mare Roundabout and
planters on Long Street £140.00
Staples – stationery £133.29
M.L. Burnett – fence repairs between The Crescent and
Ingramgate (to be recovered from P. Penny, NYCC) £314.25
C.A. Amy: Play Area Inspections (5.3.07.-1.4.07) £182.80
Litter Picking in Mill Gardens, Picnic
Area and Castlegarth (5.3.07.-1.4.07) £200.00
White Mare Shrubbery £80.00
Cutting beech hedge in Cemetery £96.00
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Removing ramp on McCleans play area £45.00
Hedging work at Favenfield £45.00
Planting on Long Street £78.91
Allsigns – Interpretation Boards £14,100.00
Rural Arts – design fees re Interpretation Boards £3,870.00
Alan Pratt – Interpretation Boards website £250.00
Thirsk Museum – Advice, proof reading etc re Interpretation Bds £187.50
J. Marshall re host service for Interpretation Boards website £32.87
Inland Revenue – Tax/NI, March 2007 £673.03
Aon – Insurance premium for the Millennium Green £495.26
Thirsk Hall Farms – Herbage Agreement for Castle Garth £120.00
In addition, the salaries of the Clerk and Assistant to the Clerk will be paid in accordance with the Town Council’s normal practice
Paid Since last meeting
Yorkshire Water – standpipe licence fee (30.4.07.-29.10.07) £273.95
Petty Cash £45.59
BT – Internet Services £77.51
Income received
HDC – contribution to Roses Yard resurfacing £10,000.00
HDC – plaques leaflet (sale of leaflets to TIC) £280.50
Thirsk Museum – plaques leaflet (sale of leaflets to Museum) £34.20
Bank Interest £313.41
Interest on National Savings £169.98
Burial Bd: Rent £485.37
Interments £348.00
Grave Purchases £348.00
Memorial £12.00
Monthly Balance Sheet and Budget Report for March 2007 and Balance Sheet for the year ended 31st March 2007
Proposed approved Cllr Watson, seconded Cllr Pack; agreed.
Correspondence
NYCC – A New Council for North Yorkshire regarding the County Council’s bid to become a Unitary Authority; noted. Cllr Marshall thanked those Councillors who had attended the Meeting with John Marsden of NYCC. Agreed that the question of unitary authorities be an agenda item for the June Town Council meeting.
HDC – Personal and Prejudicial Interests at Parish Council Meetings; noted.
Audit Commission – confirmation that Mazars have been appointed as external auditors for the financial year 2006/07.
Telephone call from Alan Maudsley of HDC advising that they have been approached re having a French Market on 4th May on the centre car parking spaces in the Market Place near the toilet block. Agreed that a reply be sent saying the Town Council welcome this, but is concerned about the timescale bearing in mind that Yorkshire Water are still working in that area.
From Tabled Correspondence; Cllr Roberts pointed out that HDC are holding public meetings regarding the Local Government Review in Stokesley, Northallerton and
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Easingwold. Agreed that a letter be sent to HDC pointing out that Thirsk is the second largest conurbation in the area and requesting that such a meeting be held here.
Applications for Memorials
Property Cllr Adamson, seconded Cllr Mallett that the following applications be approved; agreed:
Grave No. F3 23 Jillian Twinn Interred 23.11.06.
Grave No. BB 12 Derick William Marriott Ashes interred in GOR
2.3.07.
Burial Board Report
Cllr Adamson advised that the Cemetery Worker is still away ill. We are still waiting for the water to be connected up in the Cemetery. Cllr Marshall pointed out that there had been a burial on the Saturday of the Easter weekend and the Clerk had been in attendance for this. Cllr Adamson assured her that had the Clerk been unable to work on that day then alternative arrangements would have been made.
Schedule of Outstanding Amenity Items
This had been circulated to Councillors and was self-explanatory. The following points were made:
Signboard on the Industrial Estate: It was pointed out that there are several ‘A’ boards at one of the entrances to the Industrial Estate. It was felt this could indicate the need for a sign at that entrance. HDC to be informed.
Wheeliebins on St. James’ Green; Cllr Marshall has spoken to John Proud at HDC and his Enforcement Officer will be speaking to the person concerned.
Ditch leading to Millennium Green from St Mary’s; Cllr Marshall had reminded John Proud that the trees have not been removed. His Enforcement Officer has written to the householder concerned and will chase it up. A Ditches Sub-Committee has been set up made up of Cllrs Hesmondhalgh, Marshall and Watson and has met. The group is first undertaking a paper search finding out the history and position HDC had taken matters before handing to the Town Council. A site walk has also been held.
Reports
Carrs Field - Cllr Roberts advised that she had walked round Carrs Field and it is in quite good order. There is some rubbish, but not as much as has been the case in the past. HDC have emptied the bins. Cllr Roberts advised that she was hoping to speak to Tony Jordan as she thinks they may be a Trustee short and that such a Trustee would be a co-opted member.
Central Areas - Cllr Watson reported that there is graffiti on the seats in the bus shelter. She has had a letter from Diane Miller giving details, with photographs, of the planting/weeding etc she has done in the Picnic Area. Cllr Watson has spoken to the other members of the Committee and a letter of thanks is to be sent to Mrs Miller. Cllr Mallett said there is a large amount of rubbish, some of which is in the river and Cllr Marshall referred to some on the bank in the Moated Site; to be reported to HDC
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Greens and Ingramgate - Cllr Pack advised that the planters on Long Street are to be painted next week. Watering is also to be done next week and Cllr Pack is to go to Hollin Barn to make arrangements for the re-planting of the White Mare roundabout. She was concerned about the condition of the strip of land along Ingramgate; a letter is to be sent to Mike Armstrong at Eccles Heddon to see if we can establish ownership. Cllr Mallett referred to parking on the Little Green. He had spoken to someone who parked there and he has agreed not to do this in future. Some damage has been caused to part of the grass as a result of building works at one of the houses and the person concerned is to re-seed this area. There is an abandoned car on the parking area and this has been reported to John Proud at HDC. Chris Vincent has been E mailed about the grasscrete and this will be chased up. Cllr Roberts referred to the “No Parking” sign on The Holmes near the waterfall which, because of the fencing along the edge of The Holmes. is now unnecessary and suggested it be moved to the Little Green. Cllr Mallett asked whether the tree in front of the “Lord Nelson” could be trimmed back as it hides the pub; Cllr Pack to have a look at it. Cllr Marshall pointed out that there is now a skip on The Green; a note to be put through the property occupiers’ door.
Millennium Green - Cllr Hesmondhalgh advised that a cleaning day including litter picking took place on the Millennium Green last Saturday. There are still logs in the ditch from St Mary’s. The chains on the play equipment need tightening; C.Amy to be reminded. Cllr Marshall mentioned that quite a number of young people came and helped with the litter pick and a lot of rubbish was collected. Cllr Adamson thanked Mrs Sue Dodds and Mrs Kath Reynard who cleared the East Thirsk Play Area.
Town Development Working Party - Nothing to report.
Open Areas - Cllr Marshall advised that there have been several meetings and several walk rounds. Items from the RoSPA Report have been attended to. The play equipment on the McCleans play area has been damaged and Playdale have been asked to attend to this; they will be chased up. Following the re-arrangement of work in the Town Council Office Julie Harron is now looking after Open Areas and Cllr Marshall and Julie Harron had had a walk round.
Cllr Marshall advised that there is a meeting of the East Thirsk Problem Solving Group tomorrow evening. Cllr Marshall, together with Cllr Mallett, had attended the first meeting and Cllr Marshall had been concerned at how the police had approached the meeting. She pointed out that it was the Town Council who had asked for the problem solving group to be set up and they were then castigated for having a run down play area. Cllr Marshall advised that we have a work programme for the play area, but this had been deferred awaiting the outcome of the problem solving group. There had been comments about the fact that there is a dog bin in the play area, but Cllr Marshall pointed out that this is a poop scoop area and therefore a dog bin is required. Cllr Marshall advised that Mike I’Anson was at the meeting as a representative of the Millennium Green and he has drawn up a strategy for dealing with young people and the problem of movement. It had been suggested that the bridge from the Millennium Green be closed, but Cllr Marshall pointed out that this is a safe passage to school for children and is also used by other people.
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Cllrs Hesmondhalgh and Pack had attended the second meeting and Cllr Hesmondhalgh reported that Broadacres have agreed to fence the side of the play area where the new houses are and it was queried whether the Town Council would fence alongside the ditch and the Millennium Green. The police have asked whether the swings could be removed as youths are congregating on them and throwing stones at houses. However, it was felt that to remove the swings would penalise young children. The police say funding is available for a new play area and a play equipment company has drawn up a plan – the cost of this being £100K. The police feel that three lights are required to light the play area; Cllr Hesmondhalgh has spoken to the HDC Planning Department and the Lighting Department and they suggest we ask whether Broadacres would supply a light. Cllr Roberts pointed out that when the play area was built we went to the school and asked the children what they would like and she felt that if the play area is to be changed then we should go back to the school again and ask the children. Cllr Adamson expressed the view that the neighbouring residents’ lives are being adversely affected by the East Thirsk Play Area and said that Broadacres have an obligation to mitigate nuisance to their tenants. Cllr Marshall pointed out that when Broadacres submitted the planning application for the new houses next to the East Thirsk Play Area the Town Council commented that they would not wish to see complaints from residents of these new properties about the play area. Cllr Hesmondhalgh said the police are concerned that there are so many ways out of the play area for youths to get away from them. Cllr Marshall suggested we deal with fencing alongside the ditch and the Millennium Green. It is possible we could use the same contractor as Broadacres if we think they are suitable. The fencing to be financed from the Picks Lane development monies. The fencing would hopefully cure the “starburst “effect of youths escaping. Cllr Adamson said he was happy to go ahead with the fencing as a start. Cllr Marshall stated that £100K was more than the Town Council precept for the new financial year.
Cllr Watson pointed out that from the Castle Garth Problem Solving Group a Neighbourhood Watch group was formed.
Reports
Representatives
Cllr Adamson reported that he had attended the County Area Committee for Hambleton meeting today. The possibility of a bridge at the “Black Swan” crossing on the A19 was discussed and this has gone out to consultation. It is hoped it will be in place in twelve months.
Cllr Morton advised that he had attended a meeting of the Swimming Pool Trustees. One or two items are to be taken up with the Flatts Trust.
Members
Cllr Roberts referred to the insurance schedule asking that we take out the additional cover to increase the age limit for Personal Injury cover. Cllr Marshall felt the insurance schedule should go to the Finance Committee.
Cllr Mallett advised that he passed through the town on Friday evening at 9.45 p.m. and there was no-one about.
Cllr Marshall pointed out that some time ago a Risk Assessment of the Town Council Office was carried out and the results of this were passed to the Chairman of the Town Office Committee; Cllr Morton to look at this. Cllr Marshall referred to the
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Town Council’s old computer which is no longer in use; Cllr Morton suggested that it be sent to Africa – details of how to do this are to be obtained.
Cllr Marshall advised that the Interpretation Boards are now in place, the leaflet has been done and the postcards have also been produced. The website is now up and running. An event is to be held and there will be a press release put out.
Referring to the Entrances, Cllr Marshall said that some litter clearing has been done by HDC on York Road and the County Council have come up with some ideas for doing work.
Cllr Marshall advised that since the Town Council agreed to take over the Sensory Garden at the Salem Chapel site the working party has now met. A garden design s to be drawn up and it is hoped to get people with a disability involved.
Referring to Thirsk Festival, Cllr Marshall said that Geraint Williams is drawing up a programme and he will come and talk to the Town Council if Members wish. Agreed we ask him to come to a Thursday Town Council meeting.
Cllr Marshall drew attention to the fact that the next Town Council meeting coincides with the District and Parish Council Elections. It was agreed that the meeting be changed to Tuesday 1st May.
Cllr Marshall referred to the finger posts and asked whether the Town Council would be prepared to take them over. Proposed Cllr Hesmondhalgh, seconded Cllr Mallett that we should do so.
Cllr Adamson advised that at the Area Committee meeting held earlier today it had been mentioned that there is European funding available and this is being investigated to see if it can be used for flood alleviation.
Proposed Cllr Morton, seconded Cllr Roberts that the public and press be excluded for a confidential commercial item; agreed.
Four tenders had been received for footpath works on The Holmes, East Thirsk Play Area and the Millennium Green. Each tenderer had itemised all the works separately.
Proposed Cllr Watson, seconded Cllr Mallett that Tender 3 be accepted; agreed. It was revealed that Tender 3 was submitted by Biker Contracts. Decisions on which footpaths to do to be decided later.
The meeting closed at 10.00 p.m.